Basic Information

Event Title:

Presenter/Speaker:

Staff Contact/Point Person:

Partnering Organizations:

Date and Time:

Location:

AV Needs:

Book:

Book Sales:

            Seller:

            Book cost:

Expenses:

            Honorarium:

            Travel:

            Ground Transportation:

            Hotel/Accommodation:

            Meals:

Program Content and Set up

Program description:

Special notes:

Staging (speaker podium, panel seats, etc):

Other special considerations:

Marketing & Promotion

Press kit from author/publisher:

Inform staff:

Library website:

     RSVPs:

Flyers/bookmarks:

News release:

Email blast: 

Mass media:   

     Radio/Television:

Social media:

     Graphics proper size for social media channels:

     Connect with author/publisher on all social media platforms:

     Facebook event:

     Twitter hashtag:

Night of the Event

Room set up:

Supplies (post-its, pens/sharpies, water for speaker, etc):

Book sales set up:

     Methods of payment:

Author/bookseller arrival time:

AV equipment/sound check time:

PowerPoint/Video:

     Submitted in advance:

     Speaker bringing laptop/portable drive:

Payment:

Greeting & Introductions (library + partners):

Q&A:

Book signing:

     Library staff managing line:

Photos:

     Author with book in library:

     Author and key staff:

     Author in front of library:

Social media staff:

Online Event Considerations

Post-Program

Dinner with author:

Transportation back to lodging:

Number of attendees:

Number of books sold:

Thank you to author/partners/others who helped:

Follow up to publisher:

Check social media likes/RTs/Comments:

Kaite Stover

Kansas City Public Library

“Talking About Books/Talking With Authors"

Manhattan Public Library Book Fair May 2020